Four Accounting Updates Focus on Time, Visibility and Planning

At Entrata® Summit in September, John Braithwaite, Senior Director of Product, and Amaris Potts, Senior Product Education Manager, walked attendees through four upcoming updates to the Entrata Accounting Suite. Each product demo was paired with practical guidance from Potts on preparing teams for the change—a useful structure for a session covering tax reporting, AI, vendor security, and longer-term planning in 45 minutes.

Making 1099 preparation more manageable

The first update expands Entrata’s integration with Tax1099 across 1099 compliance workflows. Braithwaite described the integration as a way to ease the work that builds up around tax season. Potts noted that clients would not need to opt in or reconfigure settings for the threshold update discussed in the session. She recommended reviewing vendor records, confirming which vendors are flagged for 1099 reporting, and checking indirect owner relationships before November 1.

The point was straightforward: automation can handle part of the process, but accurate vendor information still depends on a good review by the team.

Bring unusual ledger activity into view

Ledger AI was presented as a read-only tool that can help staff make sense of resident ledger activity without scanning long transaction histories line by line. The demo showed how it could flag patterns such as a duplicate charge or an unusual spike in a charge code, then help a user investigate.

Braithwaite emphasized that the feature would not make changes to the ledger. It brings potential issues forward for human review, giving accounting and onsite teams a clearer starting point when a question comes up. Potts also reminded attendees that Ledger AI would need to be activated for the properties where they wanted to use it, and that its access would follow existing ledger permissions.

Add another check around vendor changes

The vendor security update focused on changes that can be easy to miss during a busy day. A compromised vendor email account, for example, could be used to request a new remittance account. Entrata’s planned dashboard notifications were designed to make changes to vendor details—such as EINs or remittance information—more visible, so staff could verify an unexpected change before payment was sent.

Potts encouraged teams to decide who should receive and acknowledge notifications, choose whether remittance changes should sync automatically or require review, and prepare internal support teams for an initial wave of alerts. For operators with large vendor lists, that early communication could help prevent the rollout itself from becoming a surprise.

Plan beyond the next budget cycle

The final release, Multi-Year Pro Forma, was presented as an opt-in pilot for teams looking to build five-year pro formas. Before using it, teams would need to identify an owner, enroll through their Entrata contact, assign the right permissions, and create a template for their general ledger structure and property associations.

Together, the four updates showed different ways accounting tools can support the work: reducing repetitive steps, surfacing activity that merits a closer look, helping teams verify changes, and extending planning beyond a single year. The session kept people and process in the picture throughout. New tools can make important work easier to manage, while teams still decide what needs attention and how to respond.