Contracts Administrator



Job Description: 

Entrata is looking for an intelligent, reliable, and detail-oriented person to assist our Legal team with software license contracts and oversee the database containing all contract and customer information.  Because Entrata is one of the fastest growing companies in the state, we need someone who is capable of adapting to new processes seamlessly.



  • Manage customer contract drafting and determine best practices for the same

  • Advise the Contract Processor

  • Draft customer software license agreements and amendments

  • Draft termination, suspend and delay billing forms

  • Monitor/manage CRM test accounts

  • Engage in limited redline negotiations under the direction of legal counsel

  • Maintain the integrity of Entrata's contract drafting processes

  • Track legal team metrics and response times for various requests and assist in managing touchpoint expectations and time management within the department



  • In-depth understanding of contracts and contractual issues

  • Fast problem-solving skills

  • Be able to work efficiently in multiple software applications, including Microsoft Office Suite

  • Superb attention to detail, writing and grammar skills

  • Ability to use contractually appropriate language

  • Be able to diffuse sensitive customer situations diplomatically

  • Understand database management and master new database tools easily


Success Criteria:

  • Quickly and efficiently draft customer agreements and amendments

  • Quickly and successfully assist the Sales Team in presenting contract terms

  • Comprehensively document workflow and drafting processes

  • Working knowledge of Entrata software a plus

  • Effectively communicate and collaborate with team members, stakeholders, and customers (when appropriate)

  • Identify and communicate ways to create efficiencies in the CRM, drafting processes, and workflows

  • Timely and accurately provide clerical and administrative support to the Legal Team


  • Medical, Dental, and Vision Benefits

  • 401K with Matching

  • Life Insurance

  • Flexible Spending Account

  • Short-term and Long-term Disability

Physical Requirements: 

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to function well in a high-paced and at times demanding environment. Must be able to sit and/or stand for extended periods of time. Repeating motions that may include the wrists, hands, and/or fingers. Ability to operate standard and specified technical office equipment. Regular and reliable onsite attendance during standard operating hours.

About Us: 

When Entrata claims “Be the Joneses'' as one of our core Values, we mean what we say. We have been setting the standard for property management technology for nearly 20 years and continue to lead innovation in an industry that provides housing to tens of thousands of apartment communities around the world. People who come to work at Entrata are the Real Deal: straight-talking, forward-thinking, hard workers who come together both to collaborate and to have a good time.

But members of the ’Jones Family’ aren’t just smart and ambitious, they’re the living embodiment of another core Value: “Be Excellent to Each Other.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law. 

It’s a great place to work; a place where we live by the words “Business in the Front, Party in the Back.” Will you join us?

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