Invoice Acquisition Specialist

Fulfillment-Utility Billing


Job Description: 

Job Description:

As an Invoice Acquisition Specialist you will provide utility and invoice management services to a portfolio of clients.  Clients choose Entrata to manage their community utility bills and generate individual resident invoices in a timely and accurate manner.  A successful Invoice Acquisition Specialist will maintain our high standards for accuracy, while ensuring the timely receipt of all of our client’s invoices.    


Job Responsibilities:

  • Oversee portfolio of clients by tracking their monthly invoices and ensuring timely receipt of those invoices

  • Optimize invoice receipt method to ensure the fastest receipt possible

  • Coordinate with utility providers to quickly track down missing invoices

  • Scan physical invoices received through the mail daily

  • Ensure proper procedures and follow ups are executed, according to SOP’s

  • Assist team members, as needed, to fulfill their job duties

  • Partner with other departments when taking on new properties to ensure a smooth transition

  • Collaborate with Utility Service Manager and other internal teams to ensure client needs are met  

  • Meet department metrics and KPI’s


Desired Qualifications:

  • Excellent communication skills – both verbal and written

  • Basic computer skills with proficiency in Microsoft Office products, specifically Excel

  • Ability to deliver quality results with strict deadlines

  • Excellent problem solving skills and attention to detail

  • Self-motivated with or without supervision; a healthy desire to constantly succeed

  • Organizational skills needed to balance workload to achieve optimal results

  • Ability to work well with others in a team setting
  • Property management experience is a plus
  • $34K+ annual salary, DOE
  • ​Must Work 1 Saturday a month



  • Medical, Dental, and Vision Benefits

  • 401K with Matching

  • Life Insurance

  • Flexible Spending Account

  • Short-term and Long-term Disability

About Us: 

When Entrata claims “Be the Joneses'' as one of our core Values, we mean what we say. We have been setting the standard for property management technology for nearly 20 years and continue to lead innovation in an industry that provides housing to tens of thousands of apartment communities around the world. People who come to work at Entrata are the Real Deal: straight-talking, forward-thinking, hard workers who come together both to collaborate and to have a good time.

But members of the ’Jones Family’ aren’t just smart and ambitious, they’re the living embodiment of another core Value: “Be Excellent to Each Other.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.

It’s a great place to work; a place where we live by the words “Business in the Front, Party in the Back.” Will you join us?

Apply Now